Job Profile of Trains Clerk (TNC)

  • Job profile: Job of Train Clerk include checking the number of wagons and coaches in Railway yard, preparing train documents like Vehicle Guidance(VG), feeding these information in railway network terminals, giving and receiving information from control regarding train working, maintenance of registers related with working of trains etc.
  • The job can be in either in Stations or Control offices in Divisional/Zonal headquarters. Job of train clerk in Control office is fully indoor whereas job of station train clerk is partly indoor and partly  outdoor.

Recruitment(Ref 1)

  • 50%  of vacancies are filled by direct  recruitment  through Railway  Recruitment  Boards(RRBs). Out of total 25  %  of  the  post  in  the  categories  of  Section  Controllers,  Station  Masters,  Yard  Masters  and  Traffic  Inspectors,  10% will be filled through  Traffic Apprentices selected through Limited  Departmental  Competitive  Examination  (LDCE) from  amongst  serving  staff  (other  than  Ministerial)  in  the  Traffic  (Transportation)  Department  who  are  graduates  and  are  upto  40  years  of  age.
  • 33-⅓%  of vacancies are filled by promotion  by  a  process  of  selection  from  eligible  Group  D  categories  of  Traffic and Commercial departments with 3 years of continuous  service.  This  minimum service condition does  not  apply  to  Scheduled  Castes  and  Scheduled  Tribes  candidates.
  • 6-⅔%  by  promotion  entirely  on  merit  of  Matriculate  Group  'D'  employees  from  eligible  categories,  as  specified  by  the  Zonal  Railways  with  a  minimum  of  2  years  regular  service  in  the  concerned  seniority  unit  on  the  basis  of  a  competitive  examination  consisting  of  Written  Test  (85  marks  )and  Record  of  Service  (15  marks).   

Qualification for Direct Recruitment

  • Matriculation  or  its  equivalent  with  not  less  than  50%  marks  in  the  aggregate (Ref 1)

Career path :

  • Trains clerk (GP 1900)  ->>
  • Sr. Trains clerk (GP 2400)  ->>
  • Chief Trains clerk (GP 4200)

Train  Clerks/Senior  Trains  Clerks  are  also  eligible  for  consideration  for  promotion  by  selection  as  Goods  Guards  and Assistant Station Masters(ASM).

Selection Process : Written Examination followed by Document Verification.

Training: There will be 45 days training for Train Clerks in respective Zonal training institutes. Training module consists of General Rules and Coaching theory.

Salary and other perks


Pay Scale

5200 – 20200


Grade Pay



Initial Pay



Total Pay (i) + (ii )


Other Allowances depend on various conditions and hence cant be stated uniformly. Other major allowances include :

  • Dearness Allowance
  • Transport Allowance
  • House Rent Allowance(if not provided with quarters)

Deductions from salary include 10% of total Pay towards New Pension scheme.


1.   Rule 126 of  Indian  Railway  Establishment  Manual Chapter  I


Member for

49 years 6 months

Reetu Malik (not verified)

Tue, 11/09/2012 - 02:07

Hi Sir,


I am a BCA graduate and I applied for the Railway centralized employment notice: 03/2012. For which all posts will I be considered as I don't have the Diploma from Railway Bhawan.

I have started the in general preparation for the exam, but just wanted to be sure which specific posts should I refer when buying model or previous year papers: Traffic apprentice or goods guard or Assit. Station Master.. And which particular zone will the passed out candidates be posted to??

Lots of questions! Hope you would help..


Reetu Malik

Thanks Balan for your earliest reply.

Any particular book you can suggest for preparation. Please it will be great help. I want to refer to some previous years papers, what should I search online??

If i would be appointed as Traffic Porter , Can i write departmental exam for TC, TA, ASM, GG. My qualification is BCA from Distance Education, MCA- from Distance education.

thank u so  much for your valuable reply.